What are the key points to look at?
Well, when it comes to choosing an email provider for business it’s important to ask yourself if you’re going to use only email or something else?
Many paid professional email systems do come with more than just Email, they may include such features as Calendar, Contacts, Task, Online Storage, Instant Messaging and more.
Today, I’ll highlight a few points which will help you to decide on Email Provider.
G Suite (Google Apps)
Alright, the first one is G Suite, one of the most usable platforms out there.
What makes G Suite so successful?
- Price – as cheap as $5 per email account per month;
- Cross mobile compatibility – available on all platforms;
- Variety of apps – Calendar, Google Drive , Sites, Docs, Sheets, Slides and more on MarketPlace;
- Integration – a huge range of 3rd party applications which can be integrated with G Suite.
What will you need from G Suite package?
Honestly, almost everything.
You will definitely be using Email, Calendar, Contacts and Google Drive – these are 4 main components, can’t survive without them. The other applications which improve your’s team collaboration, like Hangouts. Check out G Suite Marketplace for more ideas of how you can connect different applications with G Suite.
Mobile, Desktop, Laptop, Android, MAC, iOS?
No problem, the idea of G Suite is an easy access from Web Browser from any type of OS.
Mobile applications such as Gmail, Google Docs, Sheets, Slides or Google Drive are the most sophisticated on the market.
Office 365, so, here we have a more expensive product from Microsoft, with almost an exact set of tools as G Suite.
What makes Office 365 special?
- Everyone knows Office products from Microsoft, so training is cheaper;
- Perfect Syncing of Calendar, Contacts, Emails in Outlook (G Suite have limitations);
- Bigger Online Storage;
- Licensing – more choices and more options, Stand Alone Applications installation is available with up to 5 installations per user on different computers, so you can have Office installed on laptop, desktop and tablet that you use at work or at home;
What will you need from Office 365 package?
From my experience, small businesses tend to use the standard set of Applications, like Word, Excel, Outlook, OneDrive (for Online storage), Skype for Business and OneNote.
All these applications come in two versions Online and Stand alone. So, based on your needs you can select to pay more for having an option to install Word, Excel, Outlook and other apps on your computer or pay less to use them online.
Mobile, Desktop, Laptop, Android, MAC, iOS?
No problem either, Microsoft made available all applications compatible on all commons OS.
Mobile applications are great too, however, the big question is for Outlook for Mobile. Last time I tested it on Android, maybe a year ago, the app was super limited in functions (check it out before you sign up for Office 365 and if you wish to use Outlook for Mobile, however, there other options available and you can simply use Gmail for Office 365 email account – no drama here).
Free Email Providers
Oh, yeah, almost forgot. Free email providers or email systems which come with web hosting – don’t waste your time. They are usually very limited, lack of necessary security and hard to sync across devices.
If you’re starting a business, play safe go with Professional Platforms, it’s worth of investing, besides, it’s not that much compare to the cost of later email and documents migration from free providers to Google Apps or Office 365 (can easily be over $1000).
So, what is the best email provider, G Suite or Office 365?
Hmm, this is a constant battle between Google and Microsoft. Really, hard to compare and decide on. However, what I would recommend is, for certain types of businesses which can survive without Word, Excel and Outlook to go with Google Apps, it will be a lot cheaper, easier to maintain and work with. When businesses which do produce a lot of documents and work with documents most of the time should go with Office 365.
G Suite example: Web Development business, no need to produce documents every day (only to prepare a proposal/estimates – not even the case sometimes), the rest can be done in Google Docs/Sheet online at no extra cost.
Office 365 example: Lawyers & Advisers business, produce a lot of documents every day, a need of stand alone Word, Excel, Outlook (maybe other apps) is crucial.
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